Virginia Beach is not just a summer getaway; it’s also a premier destination for meetings and conferences. With its beautiful coastline, vibrant atmosphere, and array of facilities, Virginia Beach has everything you need for a successful meeting. In this comprehensive guide, we’ll explore why Virginia Beach is an excellent choice for your next business event, along with personal travel experiences, tips, and essential information for planning your meeting.
Why Choose Virginia Beach for Your Meetings?
Virginia Beach combines a laid-back beach vibe with top-notch facilities, making it an ideal location for any business function. Below are some reasons why this city stands out:
- Accessibility: Virginia Beach is easily accessible via major highways and the Norfolk International Airport.
- Variety of Venues: From beachfront hotels to elegant convention centers, your options are abundant.
- Attractive Surroundings: A coastal setting provides a relaxed atmosphere, perfect for networking and brainstorming sessions.
Facilities and Venues for Meetings in Virginia Beach
Virginia Beach offers various venues equipped to host meetings of all sizes. Here, we’ll highlight some of the most popular options:
1. Virginia Beach Convention Center
The Virginia Beach Convention Center is a prime location, boasting over 150,000 square feet of meeting space. It features:
- Multiple meeting rooms
- Full-service catering
- Advanced audio-visual technology
2. Oceanfront Hotels
Many hotels along the Virginia Beach Boardwalk offer meeting facilities with stunning ocean views. Some notable mentions include:
| Hotel Name | Meeting Space (sq. ft.) | Rating | Highlights |
|---|---|---|---|
| The Cavalier Hotel | 30,000 | 4.5/5 | Historic charm, beachfront access |
| Hilton Virginia Beach Oceanfront | 25,000 | 4/5 | Rooftop infinity pool, comprehensive services |
| Marriott Virginia Beach Oceanfront | 10,000 | 4/5 | Modern amenities, beautiful beach views |
3. Unique Spaces
For a more unconventional setting, consider venues like:
- Local wineries for intimate gatherings
- The Virginia Aquarium for interactive team-building
- Outdoor spaces for retreats and workshops
Planning Your Virginia Beach Meeting
Once you’ve selected your venue, the next step is planning the logistics of your meeting. Here’s a step-by-step guide:
Step 1: Define Your Goals
Understand what you want to achieve with your meeting, such as networking, team-building, or training.
Step 2: Budgeting
Establish a realistic budget that includes venue rental, catering, and transportation costs.
Step 3: Create a Guest List
Decide how many attendees you expect and tailor your venue choice accordingly.
Step 4: Promotional Materials
Prepare marketing materials to promote your meeting and keep potential attendees informed.
Step 5: On-Site Coordination
Ensure you have a team in place to manage on-site logistics, such as registration, technical support, and catering needs.
Travel Tips for Your Virginia Beach Meeting
To make your travel experience as smooth as possible, consider these practical tips:
1. Transportation Options
Virginia Beach is served by the Norfolk International Airport, offering shuttle services to hotels and venues. Renting a car can also be advantageous for exploring the area.
2. Accommodation Recommendations
Book your hotel in advance, especially during peak season. Some reliable options include:
- Holiday Inn & Suites Virginia Beach – North Beach
- Fairfield Inn & Suites by Marriott Virginia Beach Oceanfront
- Best Western Plus Sandcastle Beachfront Hotel
3. Weather Considerations
Virginia Beach has a temperate climate. Check the weather forecast before your trip and pack accordingly.
Destination Highlights: Things to Do in Virginia Beach
When the meeting is over, there’s plenty to explore in Virginia Beach! Here are some must-see attractions:
1. Virginia Beach Boardwalk
The iconic Boardwalk features shops, restaurants, and entertainment options.
2. First Landing State Park
Explore nature trails and beautiful landscapes in this historic park.
3. Virginia Aquarium & Marine Science Center
A great family-friendly attraction that provides insight into marine life.
4. Cape Henry Lighthouse
Visit the historic lighthouse and enjoy stunning coastal views.
Pros and Cons of Hosting Meetings in Virginia Beach
Every destination has its advantages and drawbacks. Here’s a breakdown:
Pros
- Beautiful scenery and vibrant atmosphere
- Diverse venue options
- Ample recreational opportunities post-meeting
Cons
- Seasonal crowds, particularly in summer
- Potential logistical challenges during peak season
FAQs about Virginia Beach Meetings
- What is the best time of year to host a meeting in Virginia Beach?
- The shoulder seasons, spring and fall, offer pleasant weather and fewer crowds.
- Are there any unique team-building activities available?
- Yes! Options include beach volleyball, paddleboarding, and local cuisine workshops.
- How can I ensure good attendance at my meeting?
- Utilize email marketing, social media promotion, and early registration incentives to boost attendance.